Date

September 20-22 2017

Location

Hyatt Regency - Minneapolis, MN

Tickets

Space is Limited!

Sessions

60+ Healthcare Ed Sessions

JOIN US FOR THE ANNUAL MEDHUB USER CONFERENCE

We’re bringing the MedHub and E*Value User Conference back to the Midwest for 2017 and we’ve got some exciting things in store with more inspiration, information, insights and networking opportunities than ever before. Registration open now!

Register Here
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Conference Schedule / more updates coming soon

More sessions to be added soon. Details and times below subject to change. 

Breakfast

General Session

MedHub Breakout Sessions

GME Alumni Database through MedHub Centralization
We will outline the steps Duke University Medical Center took in their process to transition from paper to electronic trainee files in MedHub and the steps Rush University Medical Center is currently taking in their transition. By centralizing our alumni data in MedHub, we can save the cost of storing data elsewhere, streamline verification requests through one system, and build an alumni database/network. This will enable us to better stay in touch with our alumni and to ultimately add an additional revenue stream for GME. This session will feature the verification requests and alumni tracking functions of MedHub.
Laney McDougal & Molly Rose Elkins-Ryan / Rush University Medical Center; Chrystal Stancil / MedHub
Publish or Perish: Tracking the Research Requirement
The Mayo Clinic School of Medicine students dedicate 12 weeks of curriculum to complete first author, full-length manuscripts reporting original, empirical research. Until recently, MCSOM relied on varied sources and hunting/gathering methods to track student publications resulting in often outdated and inaccurate statistics. In January 2017, MCSOM replaced these methods with MedHub’s The Learning Portfolio – Student Portfolio tool. This session will focus on how the combination of MedHub and the ability to empower students to “self-report their publications,” has generated accurate and up-to-date information, while increasing central governance over student/mentor communication, and securely tracking student progress toward graduation requirements.
Meggi Lensman, Laura Funk, & Liz Skoro / Mayo Clinic School of Medicine
Throw Me a Lifeline: Support for Programs
MedHub is a complex system with a variety of user profiles. When the system was introduced at Mayo Clinic, many program coordinators struggled to understand basic functions and the trickle-down effect from their actions. Support was being provided by users in the GME and Education Technology Center offices , with little experience in the system at the level of program coordinator. Frustration was high and resources within the institution were scarce. As a result, a team was created to focus on program utilization of the system. The MedHub Admin Team (MAT) is led by the GME office, but comprised of program coordinators. The charge was simple – act as a liaison to programs by providing support and a variety of resources to help colleagues become proficient in their use of MedHub. MAT members are a lifeline for program coordinators in their use of MedHub.
Julie LaBare & Cindy Carruth / Mayo Clinic

Lunch

MedHub Breakout Sessions

Leveraging MedHub for GME Office Process Improvement
We’ve all been there – processes and responsibilities that take up too much of our time in the office. Better yet, processes and responsibilities that take up too much of busy residents and fellows’ time in training. As our GME office strives to reduce waste, become increasingly more efficient and provide better customer service to our trainees, we’ve taken steps to automate many processes. By leveraging MedHub’s onboarding functionality, resident profile data and reporting systems, we’ve reduced human error and the FTE required to complete some projects.
Sarah Gan & LeAnn Barber / University of Kentucky
Can’t Miss Events! Mapping a National Medical School
Established in Rochester, Minnesota, Mayo Clinic School of Medicine recently expanded to a “national” medical school. Mayo Clinic School of Medicine – Arizona Campus matriculated its first students in July 2017; and Rochester campus matriculants could opt to complete the last two years of their training at Mayo Clinic’s campus in Jacksonville, Florida. To the AAMC and LCME, we are one school with one curriculum. This session will demonstrate how curriculum mapping, from top-level educational program objectives to session-level course events, shows comparability across three states for one LCME survey and one upload to the AAMC’s Curriculum Inventory.
Bonnie Denzer & Elissa Hall / Mayo Clinic School of Medicine
Mission Impossible: What Don't I Know?
Jennifer Strang & Samantha Spaulding / MedHub

MedHub Breakout Sessions

Reappointing Trainees Using the Onboarding Dashboard: Feasibility and Lessons Learned
This session will explore the onboarding dashboard’s alternate function: facilitating the reappointment of continuing residents and fellows. Although the onboarding dashboard is typically used to onboard trainees, OHSU has been successful at applying this function to streamline the annual reappointment process. This session will discuss the logistics behind building the reappointment package, delivering it, and assessing the outcome. In conclusion, we will go into the feasibility and time management involved with implementing this new reappointment tactic.
Maya Severson, Carlie Kennedy & Allison Brewer / OHSU
Take My Advice: Eliminate the Middle Man!
The LCME standard 11.2 Career Advising section incorporates faculty members, and student affairs support in assigning medical students with career advisor resources. This session will cover how the Mayo Clinic School of Medicine’s Career Advisor Program has grown more efficient by applying key MedHub tools to increase communication tracking between students and advisors, effectively deliver evaluations for data collection, improve methods for surveying students and advisors, and generate timely reports. Come learn how to better streamline your processes and nearly eliminate the “middle man” with the use of MedHub.
Shelby Strain & Bonnie Denzer / Mayo Clinic School of Medicine
Let’s Go on a Scavenger Hunt!
New Program Coordinators (PC) need one-on-one training and also benefit from some prior “hunting” in their new database, MedHub. At Iowa, each PC has a list of items they must locate in MedHub and this task helps new users become acquainted with using the database. PCs are the essential glue that holds our Graduate Medical Education system together and they are the primary liaison with the residents/fellows in their programs, with the central GME Office, with the PD and with external entities.
Jen Greer / University of Iowa

Breakfast

General Session

E*Value Breakout Sessions

E*Value Case Logs for Tracking PA Students’ Surgery Rotation Requirements
Physician Assistant training programs require students to keep a record of their surgery rotation experiences (including time in OR and surgical cases encountered) to comply with accreditation standards. In the past year, the Stanford University Physician Assistant Program has successfully implemented the E*Value Case Logs feature to securely track students’ surgery rotation experiences and determine if they successfully completed their surgery rotation requirements. Learn how this method of using Case Logs data may be helpful for other Programs that need to track the type of procedures a trainee performs and the amount of time spent on procedures.
Tomiko Oskotsky, Andrew Chastain, Camille Gordon, & Cynthia Ahrendsen / Stanford Primary Care Associate Program with Foothill College
Creating Custom Outcomes to Tag to Learner Evaluation Questions
Sam Biscigila / MedHub
Tracking Site Specific Requirements
Marna Stilley / MedHub

Lunch

E*Value Breakout Sessions

Mapping to the AAMC Curriculum Inventory
Charles Sisler / MedHub
Maximizing Your Optimization Process
Adam Hall & Chris Hall / MedHub
The Adaptability of the Curriculum Mapping Feature
The role of a curriculum map and its expectations vary from institution to institution. The curriculum mapping tool is very adaptable and can be customized to the needs of your own institution. Sherry (SGU) worked with Patsy (LMU) to customize the curriculum mapping tool to fit their needs. Although using the same Curriculum Mapping tool/feature, each map is setup differently to satisfy our institutional needs. Demonstrating the customization of this tool will enable others to understand that its flexibility is the strength of this feature. We will provide examples of our own maps and discuss their individual institutional roles.
Sherry Bushong / School of Veterinary Medicine at St. George’s University & Patsy Butterbrodt / College of Veterinary Medicine at Lincoln Memorial University

E*Value Breakout Sessions

Implementing Reportable Institution-Wide Evaluations
Implementing reportable Institution-wide evaluations allow for more dynamic reporting functionalities and the ability comparatively analyze how various clerkships perform in a particular metric or overall performance with ease. Learn how to effectively create and manage Institutional evaluations within E*Value and how to utilize them to your advantage.
Isaque Rezende / Boston University School of Medicine
Co-Curricular Engagement, Documentation, and Reflection to Create Life-Long Learners
Engaging students in co-curricular activities such as professional service, leadership, and community service activities may enhance the students’ ability to gain values and attitudes of a professional while practicing their knowledge and skills. Co-curricular documentation and tracking has gained increased awareness given the ACPE standards 2016 and the increased focus on the soft skills of a professional. This presentation will: (1) Describe a method of collecting students’ involvement in co-curricular activities through the use of E*Value’s CaseLogs; and (2) Illustrate a method for integrating longitudinal coursework throughout the curriculum to allow for student reflection on his/her activities utilizing a Continuing Professional Development approach. Current data will be presented to demonstrate the level of achievement of the students by using an online tool for tracking co-curricular involvement.
Susan Vos / University of Iowa College of Pharmacy
Hidden Gems: E*Value Administrator Tools
Rich Rydberg / MedHub

Breakfast

MedHub User General Session

MedHub Breakout Sessions

The Many Uses of the MedHub Onboarding/Promotion Package
This session will review how to utilize Resident On-boarding/Promotion Packages, allowing for centralized review and processing of on-boarding documentation. Participants will learn about the different functions of the on-boarding workflow process for new and returning residents, J-1 Visa holders, rotating residents, and how this information ties into the Medicare IRIS Report. Participants will also learn how giving access to departments outside of Graduate Medical Education, MedHub can facilitate document gathering. We will show an example of the Employee Health Packet, which we utilized MedHub to gather resident information for the George Washington University Hospital. We will stress the importance of entering accurate resident information and uploading documentation that will substantiate the Medicare IRIS Report and/or a potential audit.
Stephanie Morgan, Al Zebrowski, & Ranjeet Bangar / George Washington University School of Medicine & Health Sciences
Making the Grade: MedHub and Student Grading
TBA
Enhancing the CCC Experience - Find Your Flavor!
This session will provide an overview of MedHub’s CCC components and discuss how OHSU implemented and educated GME programs surrounding the use of these functionalities. MedHub’s standardized approach to gathering and analyzing data increases efficiency and expands user interaction for an enhanced CCC experience. Despite this uniformity, there are many opportunities for programs to adapt their own approach. Further discussion will include the various flavors OHSU’s programs have developed to streamline their individual CCC reviews. In closing, we will address the barriers and challenges encountered when putting these CCC strategies to practice.
Maya Severson, Carlie Kennedy, Allison Brewer / OHSU

Lunch

MedHub Breakout Sessions

E*Value Migration: What to Expect When Expecting & Lessons Learned Along the Way
So you are expecting to transition from your current residency management system to Medhub in the near future. What should you expect? There is so much information and so many details. This presentation will address some ways in which an institution can use Medhub’s proven migration process as a guide for transition, while still addressing the uniqueness of individual institutions. Based on lessons learned, discussion will focus on identifying ways institutions can manage the transition to Medhub in a way that includes important institutional stakeholders, identifies institutional needs and some ways to manage the differences between systems.
Sara Goode / Nationwide Children’s Hospital
Enrolling Your Students: A Tour of Enrollment Options in MedHub
TBA
Using MedHub to Help Monitor and Track QI Initiatives
Chrystal Stancil, Scott McDaniels & Kelly Napolitano / MedHub

MedHub Breakout Sessions

“How Does Your Institution’s Programs Look?” GME Dashboard Metrics
During this session, participants will learn how to utilize the Program Accreditation function. This session, will provide you training as well as two different ways to utilize this function. How does your GME office take an overall look at their programs? At your institution does your GME office want a dashboard of all the metrics or specific metrics? The APE and the AIR details could be the function you are looking for.
Kelly Beers / Geisinger Commonwealth School of Medicine & Melissa Geyer / University of Oklahoma – Tulsa
Use of Evaluation Tools to Monitor Nurse Practitioner Transition to Practice
Post-graduate nurse practitioner fellowship (NPF) programs, in their initial development, have searched a consistent approach to facilitate and monitor the fellow’s transition to practice. In order to evaluate the learner development and readiness to practice, online tracking methods were developed to track and monitor outcomes. Online tracking tools can manage the fellow’s ongoing development milestones to ensure consistent curriculum is delivered and to evaluate the transition to practice and competency acquisition. As more NPFs develop, these tools can be shared among program stakeholders for benchmarking of outcomes and program development.
Marci Farquhar-Snow / Mayo Clinic School of Health Sciences
Program Settings: The Brains of the Operation
The Cleveland Clinic best practice is to provide training sessions that focus on the functionalities associated with the Program Settings. In order to fully utilize what MedHub has to offer, Program Settings need to be understood, examined and executed on a program by program basis. GME encourages and offers general education and individual consultations to highlight pros and cons of each setting, unique to the program environment. This best practice strengthens our programs by educating them on the importance of what the brains of the operation has to offer.
Kathy Baker / Cleveland Clinic

MedHub Breakout Sessions

Guess Who’s Coming for Training? Experience with Institutional Releases Function
In January 2017, MedHub released a new function, Institutional Releases. It allows institutions who send and/or receive residents to share specific demographic and rotation data with each other. URMC set up an affiliate relationship with Rochester Regional Health and will share tips on facilitating the use of this function.
Diane M. Roney / University of Rochester Medical Center
How To Not Roll the Dice on the Lottery
Oregon Health & Science University’s (OHSU) UME program utilizes the Schedule Lottery function in MedHub to reduce the administrative burden of enrolling medical students onto their required courses as well as ensuring popular elective courses are fairly doled out. One significant challenge to this is that OHSU’s official enrollment system, Banner, works asynchronously with the enrollment data held within MedHub. This session seeks to explain how our institution tackles that challenge while still taking advantage of the efficiency of the Schedule Lottery function.
Matthew Rempes / Oregon Health & Science University
Milestones: Breaking it Down
Jennifer Junker / MedHub

Breakfast

E*Value User General Session

E*Value Breakout Sessions

Leveraging the Electronic Portfolio for Accreditation: Essential Pieces to Consider
The learning portfolio is often used as an instrument to stimulate students to reflect upon their experiences and assess their progress toward defined goals. At West Virginia University School of Medicine (WVU SOM), we have implemented a competency-based portfolio that has an integral part in developing and tracking progression towards attainment of the competencies and accreditation standards. The portfolio tool has proven successful in a couple different ways in regard to functionality, and this presentation will focus on how our institution has leveraged the E*Value Portfolio tool to streamline the Liaison Committee on Medical Education (LCME) accreditation requirements process over cross-campus location ensuring site-visit ready documentation and continuity.
Anna Lama / West Virginia University School of Medicine
How to Track Co-Curricular Activities
Donna McKirdy & Sam Bisciglia / MedHub
Compare & Contrast Scheduling Options
Chris Hall / MedHub

Lunch

E*Value Breakout Sessions

Maximizing Your Optimization Process
Adam Hall & Chris Hall / MedHub
Hidden Gems: E*Value Administrator Tools
Rich Rydberg / MedHub
Effective Use of Data Collected through E*Value’s Evaluation Feature
This presentation demonstrates the valuable use of data collected through the evaluation and reporting features. Our evaluations/assessments align with accreditation standard requirements. This information analyzes the performance of our students in a variety of ways. We identify outlier students who may need additional academic support, changes in performance due to situational circumstances, the need for academic support in cohorts, and possible course/curriculum revisions. I will provide actual reports that have been generated using the data in E-Value, as well as the results that have positively impacted the progress and development of our curriculum and program.
Sherry Bushong / School of Veterinary Medicine at St. George’s University

E*Value Breakout Sessions

Tracking Site Specific Requirements
Marna Stilley / MedHub
Pharmacy Educational Outcomes – using Pre and Post Surveys
The new ACPE 2016 Standard 12 focuses on the Pre-APPE Curriculum and development and maturation of knowledge, skills, abilities, attitudes, and behaviors of pharmacy educational outcomes. The presentation reviews ways to utilize E*value in pre and post rotation surveys and then utilize outcome tagging to see the progress and longitudinal development of student educational outcomes. Over the four years we will be able to see their progress in affected domain related expectations in Standards 3 and 4.
Monica Trivedi / Marshall B Ketchum University & Donna McKirdy / MedHub
How to Leverage E*Value Integrations through API/SSO
Scott Kroyer / MedHub

E*Value Breakout Sessions

Creating Custom Outcomes to Tag to Learner Evaluation Questions
Sam Biscigila / MedHub
Previewing the NEW Student Portfolio
Kellen Blaser / MedHub
Availability Scheduling
Joseph Monaco / Monmouth University

MedHub Roundtable Breakfast

Round Table: Rise of the Planet of the APES
Four institutions of varying size and experience will highlight how each uses MedHub to leverage the accreditation process, including both unique and similar uses of the APE, APR, Self-Study and Dashboard functionality. Each will highlight creative solutions they employ to meet their institution’s accreditation needs and consider how MedHub might develop these applications for the future.
Nancy Piro / Stanford University Dept of Graduate Medical Education; Kim Crooks & Lisa Payne / David Geffen School of Medicine at UCLA; Kelly Beers / Geisinger Health System Program; Melissa Geyer / University of Oklahoma School of Community Medicine
Round Table: Using MedHub as a Collaboration Tool
Tina Redd / MedHub
Roundtable: Program Coordinator Best Practices
TBA

MedHub Breakout Sessions

Mastering GME Responsibilities: Easy as Baking a Cake
Shannon Papazian / Valley Children's Healthcare
MSPEs in MedHub
TBA
Site Visits and Citations: MedHub Can Help!
Stacy Bernhardt & Kelly Breffle / MedHub

MedHub Breakout Sessions

Centralizing Resident Demographics with MedHub
Amy Bunger & Lynn Romer / University of Cincinnati Medical Center
Are Sessions for Me? A Contrast Between Sessions & Conferences
TBA
Utilizing MedHub to Successfully Submit for ACHD Fellowship Program Accreditation
The cardiology subspecialty of Adult Congenital Heart Disease (ACHD), Board Certification was first available in 2015. This board is given every two years. In 2020, a significant change in application requirement to take this sub-specialty board, is to have completed a two year advanced ACHD fellowship that is ABIM accredited. The objectives of this presentation is to review and discuss the elements, evaluations and rotation design for ACHD fellowship accreditation utilizing MedHub. The curriculum created in MedHub is designed to mirror the American Board of Internal Medicine recommended training elements. The training program emphasizes both outpatient and inpatient care of adults with congenital heart disease.
Terry Faulkner / Cincinnati Children’s Hospital Medical Center

E*Value Roundtable Breakfast

Round Table: UME
Brandee McGrain, Thidee Chan & Kate Donley / MedHub
Round Table: Pharmacy
Carrie Jilek, Amy Weber & Suzanne Dubois / MedHub
Round Table: Nursing & Allied Health
Mike Deuhs, Lance Tylla & Rich Rydberg / MedHub

E*Value Breakout Sessions

Tracking Time for Clerkships to the ACGME Standards
Kelly Schatzke & Matt Gruber / MedHub
Demonstrating the Educator Scorecard
Brandon Kiel / MedHub
Tips and Tools for Training and Troubleshooting with your Users
In our modern world that continues to integrate technology into our daily lives through mobile devices, web services, and apps our collective expectation for technology not only to meet our needs but to do so with little to no training is a challenge we all face when introducing a new system to users. This workshop will focus on ways you can help bridge the gap between E*Value and the needs of your users through various training methods and tools found in and out of the system. We will cover strategies for in-person training, directing users to the E*Value Help menu, and creating PDF and video tutorials.
Peter Weber / University of California, San Francisco School of Nursing

E*Value Breakout Sessions

Utilize the Data Extract to Create Your Own Reports
Brandon Kiel / MedHub
Preceptor Evaluation of Students Utilizing Entrustable Professional Activities (EPAs)
The University of Minnesota College of Pharmacy underwent a curricular change and revision to the doctor of pharmacy program. The new curriculum was rolled out beginning Fall of 2013 with the incoming class (class of 2017). The APPE component of this curriculum began Fall of 2016 and included a change to the grading system from (A-F) to (S/N). This correlated to a new evaluation system of student performance utilizing Entrustable Professional Activities (EPAs) and levels of entrustment. E*Value worked closely with our program to develop, edit and implement an evaluation tool and scoring system for the APPE rotations.
Dawn L Carlson / University of Minnesota College of Pharmacy, Duluth Campus
Overview of E*Value Enahancements 2017
Eric Bornetun & Mike Deuhs / MedHub

Price

PRICING BREAKDOWN

 2.5-Day Client User Conference
 Choose from 40+ breakout sessions for MedHub & E*Value product users
 Network with peers at welcome reception
 Register by June 9th (EXTENDED): $595
 Register by Sept 6th: $695

Event FAQS / find your answers

Yes! We have a room block saved at the conference facilities, reservation information is listed below. Conference Hotel: Hyatt Regency Nicollet Mall Visit https://aws.passkey.com/go/MedHubUserConference to make reservations.
Continental breakfast, lunch and snacks will be provided for all registrants. We will also host a welcome reception on Sept. 20 and a customer dinner the night of Sept. 21.  
No, each registrant is responsible for arranging his/her own accommodations and travel. Room block with the special conference rate can be reserved at https://aws.passkey.com/go/MedHubUserConference.  
All clients are welcome to submit their case study for consideration to present a session at the conference here. Presenters qualify for complimentary registration to the conference.  
Please send an email to marketing@medhub.com if you have any additional questions.
 

Guest Speakers / learn from your peers in healthcare education

Attendees

Conference Location

Hyatt Regency Conference Center
1300 Nicollet Mall
Minneapolis, MN 55403

marketing@medhub.com

Get Directions

Transportation

Super Shuttle Service:

$16  per transfer-one way

$28  round trip-cash or pre-pay credit card

For special discounted pricing click HERE to make your reservations.

From airport to hotel: Runs between 4:30 AM-11:00 PM. After 11:00 PM and before 4:30 AM please call Super Shuttle to arrange pick up. Follow the signs for Hotel Shuttles and Scheduled Vans to the Ground Transportation Atrium. The Super Shuttle guest service desk is located near the center of the shuttle area. Service available 24-hours.

From hotel to airport: Reservations must be made at least 1.5 to 2 hours in advance. Reservations may be made by calling Super Shuttle at 800 258 3826 or Fax # 612 827 6777.

Taxi cab: Approximately $45 arrival or departure from the airport.

Metro Transit Bus/Light Rail from hotel to airport: At the bus stop directly across the street from Hyatt, take any north-bound bus on Nicollet Mall for $1.75 (or $2.25 depending on rush hour times). Be sure to ask the driver for a transfer to the Light Rail as you pay your fare. Depart the bus at 5th Street and take the Light Rail to the airport. Keep your transfer handy in case you are asked to present it.

Greyhound Bus Station: Is located about 7 blocks away and is approximately $5 by taxi.

Amtrak Station: In St. Paul is about 8 miles away and approximately $40 by taxi.


Mall of America transportation:  At the bus stop directly across the street from Hyatt, take any number bus north on Nicollet Mall for $1.75 (or $2.25 depending on rush hour times). Be sure to ask the driver for a transfer to the Light Rail as you pay your fare. Depart the bus at 5th Street and take the Light Rail to the Mall of America. Keep your transfer handy in case you are asked to present it. A taxi  to 5th Street and Nicollet to light rail station is approximately $5.

Local bus system: Major bus lines going to or connecting to all parts of Minneapolis and St. Paul stop in front of the hotel. Buses can be taken from in front of the hotel, all the way down the Nicollet Mall for a special fare of only $0.50 (called the “downtown zone”).


SELF AND VALET PARKING

Current valet parking rates: $42.00/day

Current Loring Ramp self-parking rates: 0-24 Hours: $19.00

Parking is in a covered parking garage with 6’6″ clearance, no RVs, most vans will not clear. No motorcycles. Vans over 6’6″ can be accommodated directly across the street. The parking garage is privately owned and is managed by Allied Parking Inc.