Date

September 27-29 2016

Location

UCLA Meyer & Renee Luskin Conference Center

Tickets

Space is Limited!

Sessions

60+ Healthcare Ed Sessions

JOIN US FOR THE ANNUAL MEDHUB USER CONFERENCE

MedHub and E*Value have joined forces as one company, aligning our experience and resources to help you be more efficient in educating excellent healthcare professionals.  That alignment also means our User Conference offers more inspiration, information, insights and networking opportunities than ever before.

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Conference Schedule / more updates coming soon

For MedHub Users: User Conference sessions will run from Sept. 27 – 28, with an optional post-conference New Program Coordinator workshop on Sept. 29.

For E*Value Users: User Conference sessions will run from Sept. 28 – 29, with an optional pre-conference New User workshop on Sept. 27.

Sessions below subject to change. 

Breakfast

Institutional Host Welcome

A special welcome from the host of this year's Annual User Conference: the Office of Graduate Medical Education at UCLA.

MedHub Update

Refreshment Break

General Session

  • Technology Update
  • Recent Releases – Overview
  • Product Roadmap 
  • Strategic Partnerships

Networking Lunch

Breakouts

MedHub Session, GME Office

I Heart the ACGME

This session will focus on MedHub's new accreditation updates and processes

Presenters: Ryan Kohlman and Janice David, MedHub

MedHub Session, GME Coordinator

Join the Journey of the Delivered Evaluation

The participant will have a understanding of the five delivery methods for evaluations on the GME side of MedHub

Presenter: Becky Gerace, MedHub

MedHub Session, UME/Dean's Office

Map Your Way to Success

This session will take a comprehensive dive into how to the Curriculum Mapping functionality is set up.

Presenters: Tina Redd and Tom May, MedHub

Breakouts

MedHub Session, GME Office

Bring Out Your Credentials

This session will focus on how to best utilize MedHub's onboarding functionality.

Presenters: Tina Redd and Ryan Kohlman, MedHub

MedHub Session, GME Coordinator

MedHub Functionality at Your Fingertips

This session will cover how to download/add to home screen, walk through of each app, best practices and tips, and demo of new IOS App for Mobile Duty Hours.

Presenter: Janice David, MedHub

MedHub Session, UME/Dean's Office

What Am I Missing on the UME Side of MedHub?

Learn which functionalities are not being taken advantage of within MedHub from the Clerkship Coordinators view.

Presenters: Tom May and Jason Jarvis, MedHub

Refreshment Break

Breakouts

MedHub Session, GME Office

What Am I Missing From the GME-Office Side of MedHub?

This session will focus on additional features and reports that you may not yet have implemented for your GME Office.

Presenters: Chrystal Stancil and Ryan Kohlman, MedHub

MedHub Session, GME Coordinator

Where is My Resident Supposed to Be?

This session will take a thorough dive into how coordinators set up their program schedule and schedule their residents to services, calls/shifts, and release them to other programs.

Presenter: Jennifer Junker, MedHub

MedHub Session, UME/Dean's Office

Is My Student Succeeding? Managing Final Evaluations & Student Grading  

This session will provide an overview of student grading (recording and reviewing) and how to set up, deliver and review final evaluations in MedHub.

Presenters: Jason Jarvis and Tom May, MedHub

Breakouts

MedHub Session, GME Office

Going Elemental

This session will outline a detailed overview of how to implement milestones at the element level within a MedHub program.

Presenters: Julie LaBare, Mayo Clinic and Jennifer Junker, MedHub

 

MedHub Session, GME Coordinator

What Am I Missing From the Program Coordinator Side of MedHub?

This session will cover functionalities that are available to program coordinators within MedHub but might not be being taken advantage of.

Presenters: Kelly Breffle and Chrystal Stancil, MedHub

 

MedHub Session, UME/Dean's Office

Oh, the Places We Will Go…the Future of MedHub & UME

This session will review the upcoming changes to the UME functionality in MedHub.

Presenters: Ryan Kohlman and Tom May, MedHub

Evening Reception & Poster Session

Breakfast

General Session

Refreshment Break

Breakouts – MedHub

MedHub Session, GME Office

Credentials Monitoring - Do You Have What It Takes?

This session will provide an overview of how the credentials monitoring functionality can be utilized by GME offices to closely monitor changes in DEA and state specific licensing.

Presenters: Shiela Julin, University of Michigan and Tom May, MedHub

MedHub Session, ALL clients

I'm Just an Idea (Idea Portal & Enhancement Process)

This session will give you insight into how MedHub manages enhancements and requests that come in from the Idea Portal.

Presenters: Janice David and Ryan Kohlman, MedHub

MedHub Session, GME & UME/Dean's Office

Program Coordinators: Do They Know Everything They Need To?

The goal of this session is to have an open dialogue among clients on the various ways that the GME office and Dean's Office trains newly promoted Program Coordinators and Clerkship Coordinators.

Presenters: Kelly Breffle and Chrystal Stancil, MedHub

Lunch Roundtables

Breakouts – MedHub

MedHub Session, GME Office

Where Is It At? Getting Data In and Out of MedHub (APIs, Exports, and Interfaces)

This session will provide an overview of the process for using the standard MedHub API and data exports.

Presenters: Tom May and Jason Jarvis, MedHub

MedHub Session, UME

Preparing for Residency

This session will teach you how to leverage MedHub's MSPE builder and Gradebook.

Presenter: Tina Redd and Ryan Kohlman, MedHub

MedHub Session, GME Coordinators

Just What Can That Resident Do?

This session participant's will learn how to utilize the job description functionality to post information for all interprofessional team members regarding what specific procedures residents were allowed to do.

Presenters: Kathy Baker, Cleveland Clinic

Breakouts – MedHub

MedHub Session, GME

Oh, the Places We Will Go…the Future of MedHub & GME

This session will allow a forward-looking glance at functionality that has been placed on the future MedHub roadmap regarding GME functionality.

Presenters: Tom May and Ryan Kohlman, MedHub

MedHub Session, GME

What Happens After Residency?

This session will provide an overview of MedHub's alumni tracking and verification functionality.

Presenter: Janice David and Chrystal Stancil, MedHub

MedHub Session, UME/Dean's Office

Here They Come….UME Milestones!

This session will cover how to create UME milestones to get the most out of the system.

Presenters: Jason Jarvis, MedHub

Refreshment Break

Breakouts – MedHub

MedHub Session, UME

MedHub Schedule Lotteries -- No Tickets Required!

This session will provide an overview of the purpose, setup, optimization, and review of student schedule lotteries in MedHub.

Presenters: Tom May and Jason Jarvis, MedHub

MedHub Session, GME

How Do We Compare?

This session will teach you how to utilize MedHub's new System Utilization Reports.

Presenter: Chrystal Stancil and Ryan Kohlman, MedHub

MedHub Session, GME Coordinators

Am I Doing Everything I Can to Use MedHub to Its Fullest Potential?

The goal of this session is to have an open dialogue among clients to discuss various workflows and best practices.

Presenters: Kelly Breffle, MedHub

Breakouts – MedHub

MedHub Session, GME Office

Eyes Opened to Advanced IRIS/Billing Tools

This session will provide training on advanced IRIS and Billing functions including workflow best practices, tools and reports.

Presenters: Mary Dishaw and Tom May, MedHub

MedHub Session, GME & UME

Getting Involved

This session will give you insight into one of the avenues that MedHub uses to gather client feedback and the projects that are currently underway.

Presenter: Ryan Kohlman and Janice David, MedHub

MedHub Session, GME Coordinators

How Secure is My MedHub?

This session will review access control for each user type, will discuss the difference between Anonymity vs. Confidentiality and will review general strategies for effective MedHub hygiene.

Presenters: Jennifer Junker, MedHub

Customer Appreciation Dinner

Breakfast

General Session

Refreshment Break

Breakouts – E*Value

E*Value Session, Relevant for: All E*Value Users

Demonstrating the NEW Educator Scorecard

More information TBA.

Presenters: Brandon Kiel, MedHub

E*Value Session, Relevant for: Pharmacy, UME

Creating Custom Outcomes to Tag to Learner Evaluation Questions

Programs are now being asked to manage increasingly complex data to support their efforts to maintain accreditation and to demonstrate learner achievement in various domains through educational outcomes. To help address this market need, we have recently engaged several established clients to beta test the development of a solution in E*Value.

The Outcomes Tagging and Reporting functionality is a highly customizable way for institutions to effectively align evaluation assessment data with institution-defined educational outcomes in order to monitor and measure student performance.

Presenters: Kellen Blaser, Product Manager, MedHub and Erin Dung, Client Service Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Negotiating the E*Value Learning Curve – Best Practices for New and Intermediate Users

The changing institutional needs requires E*Value users to have a comprehensive and in depth knowledge of managing and leveraging E*Value functionality. This session will provide a useful lens to successfully navigate the system and share valuable best practices learnt.

Presenter: Gitanjali Kapur, Director, Office of Curriculum Support at University of California San Francisco School of Dentistry

Lunch Roundtables

Breakouts – E*Value

E*Value Session, Relevant for: All E*Value Users

Demonstrating the NEW Educator Scorecard

Learn how to get the most out of E*Value’s newest reporting tool. This session will share tactics for creating and defining scorecard metrics; comparing the scorecards by a specific site, course or customized educator grouping; and distributing individual scorecards directly from E*Value via email. We’ll also look at how educator scorecard templates can save you time, learn more about scorecard distribution, identify trending educator performance, and learn how to export the scorecards to a spreadsheet for detailed analysis.

Presenters: Brandon Kiel, EVOS consultant, MedHub

E*Value Session, Relevant for: GME

A Year in E*Value GME

Program coordinators are often tasked with incredibly important work: managing the process for evaluations about trainees, educators, the program, and rotations; communication with trainees and educators regarding the schedule and updates; database maintenance; and managing program relations. Whether or not you arrived in your position with a working knowledge of software applications, developing better organizational skills will help make your year in E*Value more efficient as you are maintain schedules, user biographic data, evaluation forms, and reports. This session will encourage a proactive approach to the annual responsibilities it takes to keep a program database running as a well-oiled machine. Long-term planning with big-picture lenses will help us to analyze the ebb and flow of work rolling in, answering questions like:
  • When is the best time of year to set a plan to promote users to the next rank?
  • When should I create my time frames for the year?
  • At what points in the year will I need to review my evaluation forms for possible edits?
  • When should I report on trainee’s hours logged?

Presenter: Erin Dung, Client Service Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Tips & Strategies for Efficient Clinical Coordination Using E*Value

Have you ever wondered, “I wish there was an easier way to do this?”  This session will share the journey of a clinical coordinator from a paper to automated paperless clinical coordination system.  Tips and tricks of use of various tools within the E*Value dashboard will be shared and discussed.

Presenter: Ashley Fecht OTD, OTR / L, Academic Fieldwork Coordinator, Assistant Professor at Touro University Nevada School of Occupational Therapy

Breakouts – E*Value

E*Value Session, Relevant for: All E*Value Users, except GME

NEW FEATURE: Tracking Site-Specific Requirements

As medical education institutions are facing increased pressure to offer a wider variety of clinical experiences to students, achieving that variety presents admins with the increased burden of managing a complex web of "requirements", i.e. personal records, that students must fulfill in order to rotate through clinical sites. Many of these requirements are site-specific and time-sensitive.

Today, users can create and store clinical requirements (currently under Personal Records) in E*Value. These requirements can currently only be linked to students, so in order to check if a student has fulfilled site requirements prior to a rotation, it must be done manually in an Excel spreadsheet. In order to notify the site that the student is ready to rotate there, Letters of Good Standing must be generated outside of E*Value through a manual process.

The goal of this project was to create site-specific requirement templates that will enable coordinators to determine when a student has fulfilled the necessary requirements to rotate to certain sites based on their schedule and then generate an automated letter to that site stating the student is ready to rotate there. The purpose of this enhancement was to eliminate the manual effort needed to track this information and the potential for error that can accompany a non-automated solution.

Presenters: Rich Rydberg, Client Service Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Monitoring the Learning Environment: Optimizing the Use of On-The-Fly Evaluations

Learn how MUSC used E*Value to create a Learning Environment card within the On-the-Fly queue to provide students the opportunity to submit issues to document mistreatment experienced.   This session will show how this functionality and reporting helps with accreditation standards and monitoring the learning environment in real time.

Presenters: Michele Knoll Friesinger, MA, CHES Assistant Dean of Assessment, Evaluation, and Quality Improvement, COM Dean's Office, Research Instructor Department of Psychiatry and Behavioral Sciences at Medical University of South Carolina

Elizabeth Smith, MEd, Data Analyst of Assessment, Evaluation, and Quality Improvement at Medical University of South Carolina

E*Value Session, Relevant for: All E*Value Users

Improving the Student Learning Experience through Portfolios

This session will cover a brief overview of the LMU-CVM clinical year curriculum and how E*Value module MyFolio is designed and developed as part of the LMU-CVM clinical year.  MyFolio will be discussed as a tool that has been used to assess student learning and meet accreditation needs of the program. Student folios were created by LMU-CVM and shared with students.  A discussion of a four student pilot program performed in May 2016 will be highlighted along with lessons learned.

Presenter: John Weale D.V.M., M.S., Associate Dean, Clinical Relations, Outreach and Outcome Assessment at Lincoln Memorial University - College of Veterinary Medicine

Refreshment Break

Breakouts – E*Value

E*Value Session, Relevant for: Pharmacy, UME, PA

Maximizing Your Optimization Process

Schedule optimization can be a great tool to help juggle all of the competing variables that make up a clinical or experiential schedule. However, sometimes the real world has a way of making a complicated process seem overwhelming. In this presentation, we will review the best practices of co-managing your optimization with the EVOS team to ensure the best of all possible results for your program. We’ll cover effective time management and communication, navigating between competing priorities, and auditing the multitude of details that come with any schedule.

Presenters: Chris Hall, EVOS Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Smart Strategies To Get the Most out of the NEW Data Extract Tool

Have you tried to find a report in E*Value only to discover that it doesn’t exist? Why not create the report yourself? Master your institution’s data using E*Value’s Data Extract tool. In this session, you will learn about the five different data extract request types, who should have access to this tool, how to decipher the data, and tips for building your own reports using the data extract’s data sets.

Presenter: Brandon Kiel, EVOS Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Utilization of Evaluation/Coursework Builder to Collect and Report Important ACPE Data, and Enhance Staff Productivity

This session will incorporate how Experiential Education Staff can utilize Evaluation/Coursework Building tools to collect important data for quality control to meet ACPE standards. Collection of student and preceptor information to achieve scheduling optimization results that ensure greater student satisfaction will also be demonstrated.

Presenter: Betty McCullough, Senior Manager, Experiential Education at McWhorter School of Pharmacy, Samford University

Breakouts – E*Value

E*Value Session, Relevant for: All E*Value Users

Techniques to Problem Solving

Whether you are new to using E*Value or a seasoned veteran, sometimes answers to significant questions can feel just out of reach.  Do you ever have that nagging sense that a small, missing piece of information is keeping things from flowing smoothly? This session will look at problem solving some common scenarios in E*Value and troubleshooting error states and notices

We will look at the online resources that are available at your fingertips and guiding principles for becoming more self-sufficient within the system

Presenter: Sam Bisciglia, Client Service Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users except GME

A Year in E*Value

Program coordinators are often tasked with incredibly important work: managing the process for evaluations about students, educators, the program, and rotations; communication with students and educators regarding the schedule and updates; database maintenance; and managing program relations. Whether or not you arrived in your position with a working knowledge of software applications, developing better organizational skills will help make your year in E*Value more efficient as you are maintain schedules, user biographic data, evaluation forms, and reports. This session will encourage a proactive approach to the annual responsibilities it takes to keep a program database running as a well-oiled machine. Long-term planning with big-picture lenses will help us to analyze the ebb and flow of work rolling in, answering questions like:
  • When is the best time of year to set a plan to promote users to the next rank?
  • When should I create my time frames for the year?
  • At what points in the year will I need to review my evaluation forms for possible edits?
  • When should I report on trainee’s hours logged?

Presenters: Donna Mckirdy, Client Service Consultant at MedHub Amy Weber, Client Service Supervisor at MedHub

E*Value Session, Relevant for: All E*Value Users

Educational Administrator Leadership: Using E*Value to Lead from Where You Sit

Educational administrators are incredibly busy professionals, with complex responsibilities. In supporting the mission of providing the highest quality education for their students and trainees, they often get caught up in the day-to-day management of tasks, projects, and people. The presenter will discuss leadership concepts and how educational administrators can leverage their experience with and knowledge of systems like MedHub and E*Value to lead within their programs, at their institutions, and nationally.

Presenter: Amy Day, MBA, Director of Graduate Medical Education at School of Medicine, University of California San Francisco

Customer Appreciation Dinner

Breakfast

E*Value Breakouts

E*Value Session, Relevant for: GME

Cracking the Code of the CCC: Milestones Comments and E*Value Question Groups

Come join us as we share a variety of tips, tricks, tools, and evaluations that have helped our Clinical Competency Committee at the Worcester Family Medicine Residency. See how we use the milestone based Question Groups feature in E*Value to help compile and organize sub-competency based comments for the CCC.

Presenter: Sherrilyn M. Sethi, D.MH, Assistant  Residency Director, Curriculum Development & Assessment at University of Massachusetts Medical School, Department of Family Medicine and Community Health

E*Value Session, Relevant for: All E*Value Users

Scheduling Lectures and Small Group Sessions for Undergraduate Medical Students Made Easy in E*Value

The availability of accurate individualized schedules is paramount for the students at Ross University School of Medicine. This session highlights the application of the E*Value tools used to schedule students for lectures and clinical skills activities.

Presenters:

Claire Joseph, Director of Curricular and Administrative Support at Ross University School of Medicine

Joan Joseph-Paul, Clinical Skills Coordinator at Ross University School of Medicine

Pernel Roberts, E-Learning Specialist at Ross University School of Medicine

Chris Ambo-Wallace, Administrative Assistant at Ross University School of Medicine

E*Value Session, Relevant for: Pharmacy

How to Track Co-Curricular Activities

This presentation will look at possibilities for tracking Co-Curricular activities in E*Value. We will look at examples of a basic setup and a more granular setup, showing examples in both the Case logging and Coursework functionalities. This will allow an informed decision to be made about which E*Value functionality would be best for gathering and reporting this accreditation data in your program.

Presenters: Donna Mckirdy, Client Service Consultant at MedHub

Sam Biscigila, Client Service Consultant at MedHub

E*Value Session, Relevant for: All E*Value Users

Smart Strategies To Get the Most out of the NEW Data Extract Tool Have you tried to find a report in E*Value only to discover that it doesn’t exist? Why not create the report yourself? Master your institution’s data using E*Value’s Data Extract tool. In this session, you will learn about the five different data extract request types, who should have access to this tool, how to decipher the data, and tips for building your own reports using the data extract’s data sets.

Presenter: Brandon Kiel, EVOS Consultant, MedHub

E*Value Breakouts

E*Value Session, Relevant for: GME

Are You Ready for Medicare IRIS Changes - E*Value GME & Finance?

CMS is making some big changes this next year regarding resident tracking and reporting. Not only will there be the long-needed change in the format and improved instructions, but additional information will be collected on the trainees, programs, and locations they rotate to. This new government database will allow the residents to be reviewed closer than ever before. Data collection for the additional information needs to start now so future IRIS reports meet the CMS reporting guidelines.   All GME Office and finance users are encouraged to attend to ensure your institution/programs are collecting the additional information your hospital finance will need to file their cost reports. Reduced hospital funding results in less money for the GME programs; don’t let this happen to you, be prepared for the future!

Presenter: Mary Dishaw, GME/Reimbursement Consultant at MedHub

E*Value Session, Relevant for: All E*Value Users

Compare & Contrast Scheduling Options

E*Value’s platform hosts multiple scheduling tools to meet the needs of our various clients. This overview will expose administrators to the different options available to them and demonstrate which tools work best for each scenario. We’ll cover which tools can work in conjunction with each other as well as best practice tips and tricks. Learn the most efficient way to schedule didactic courses, clinical rotations, student-initiated experiences, and more.

Presenter: Chris Hall, MedHub

E*Value Session, Relevant for: All E*Value Users, except GME

NEW FEATURE: Tracking Site-Specific Requirements

As medical education institutions are facing increased pressure to offer a wider variety of clinical experiences to students, achieving that variety presents admins with the increased burden of managing a complex web of "requirements", i.e. personal records, that students must fulfill in order to rotate through clinical sites. Many of these requirements are site-specific and time-sensitive.

Today, users can create and store clinical requirements (currently under Personal Records) in E*Value. These requirements can currently only be linked to students, so in order to check if a student has fulfilled site requirements prior to a rotation, it must be done manually in an Excel spreadsheet. In order to notify the site that the student is ready to rotate there, Letters of Good Standing must be generated outside of E*Value through a manual process.

The goal of this project was to create site-specific requirement templates that will enable coordinators to determine when a student has fulfilled the necessary requirements to rotate to certain sites based on their schedule and then generate an automated letter to that site stating the student is ready to rotate there. The purpose of this enhancement was to eliminate the manual effort needed to track this information and the potential for error that can accompany a non-automated solution.

Presenter: Rich Rydberg, Client Service Consultant, MedHub

E*Value Breakouts

E*Value Session, Relevant for: All E*Value Users

Hidden Gems - E*Value Administrator Tools

Sometimes you discover something in E*Value you didn’t know was there but find to be very helpful! During this session we’re going to cover some ‘hidden gems’ that a client didn’t know about but turned out to be perfect for saving time or accomplishing a task.

Presenter: Rich Rydberg, Client Service Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Ultimate Guide: NEW Educator Scorecard

Learn how to get the most out of E*Value’s newest reporting tool. This session will share tactics for creating and defining scorecard metrics; comparing the scorecards by a specific site, course or customized educator grouping; and distributing individual scorecards directly from E*Value via email. We’ll also look at how educator scorecard templates can save you time, how scorecard distribution and identify trending educator performance, and how you’ll be able to export the scorecards to a spreadsheet for detailed analysis.

Presenter: Brandon Kiel, EVOS Consultant, MedHub

E*Value Session, Relevant for: All E*Value Users

Exploration of Evaluation Feedback from Synchronized Teaching & Learning

In the quest to ensure consistency in synchronized teaching & learning, this session will explore how one institution with 3 pre-clinical campus sites was able to assess perceived equivalence and consistency of teaching and learning across sites using campus specific and composite student evaluation feedback.

Presenter: Sheila Chelimo, Evaluation & Assessment Coordinator, Ohio University Heritage College of Osteopathic Medicine

Best Practices Lunch

General Session

  • Technology Update
  • Recent Releases – Overview
  • Product Roadmap 
  • Strategic Partnerships

Refreshment Break

E*Value Services Overview

E*Value Conference Wrap-up

New User Workshops / 1 day product training

September 27
E*Value New User Workshop

This optional one day NEW USER training for E*Value clients will take place on Sept. 27  as a pre-conference workshop for an additional fee.

Agenda:

  • User Management and Biographic Database Architecture.
  • Creating the Elements of the Schedule.
  • Scheduling Users and Generating Evaluations.
  • Evaluation Building, Management and Reports.
  • Overview of Commonly Used Features and Functions.
  • How to be an E*Value Superuser.

September 29
MedHub New GME Program Coordinator Workshop

This optional one day NEW USER training for MedHub clients will take place on Sept. 29  as a post-conference workshop for an additional fee.

Agenda:

  • Overview of the Administrator Portal

  • Entering Trainee and Faculty Demographics

  • Overview of Scheduling

  • Trainee Duty Hours

  • Building, delivering and reporting on Evaluations

  • Overview of Procedures and Conferences

  • Overview of the Help tab

Testimonials

Price

CLIENT USER CONFERENCE

$595

 2-Day Client User Conference
 For MedHub Users – 9/27 – 9/28
 For E*Value Users – 9/28 – 9/29
 Choose from 40+ breakout sessions

NEW USER WORKSHOP ADD-ON

$395

 1-Day New User Workshop
 For MedHub Users – 9/29
 For E*Value Users – 9/27
 Option to attend workshop only

Event FAQS / find your answers

The Annual MedHub User Conference has the training and networking you need to more efficiently and effectively educate tomorrow’s healthcare professionals. But you have to be there to take advantage of it! To help get you to the conference, we've written a justification letter you can customize to explain the benefits you receive from attending.

Download a justification letter template (MedHub product users)
Download a justification letter template (E*Value product users)

The User Conference is one of the most effective ways to:
  • Learn about additional product features that we could be leveraging across our institution.
  • Network with individuals from other institutions, and gain insight on how they might be solving similar challenges that we are facing today.
  • Learn about new product features and functionality that are being released in the product in the coming months.
  • Receive invaluable hands-on product training that will make our institution’s product usage more efficient and effective.


Tips for justifying your attendance at the User Conference:
  • Let your boss know that you'll share your newly acquired knowledge with the rest of the team:
    • Plan a presentation for a working lunch after you return.
    • Write a report about the conference, along with recommendations based on what you learned.
    • Gather information from the poster displays and bring it back for your colleagues to review.
  • Create an experts network with a database of the business cards you bring back and share with your team.
Session schedules depend on whether you use the MedHub product or the E*Value product. MedHub users should plan to arrive the evening of Sept. 26 to attend the conference Sept. 27 - 28, with an optional post-conference workshop on Sept. 29 for new program coordinators. E*Value users should plan to arrive the evening of Sept. 27 to attend the conference Sept. 28 - 29, with an optional pre-conference workshop on Sept. 27 for new users.
 
Yes! We have a room block saved at the conference facilities, as well as several overflow hotels within 1 mile of the conference, reservation information is listed below.

Conference Hotel:
UCLA Luskin Conference Center - $219 / night (exempt of occupancy taxes) Visit lcc.ucla.edu/reserve or call 855-LCC-UCLA (855-522-8252) to make reservations. The code to schedule reservations online or by phone for the MedHub User Conference program is MED0926. Please note that valid credit card information must be provided to guarantee attendee reservations.Block cutoff date is August 26, 2016.  

Overflow Hotels:
Hotel Angeleno - $189 / night + taxes
1 mile away from conference space, offers complimentary shuttle to conference and complimentary parking. Reservations Line: (866) 264-3536. Please make sure to reference the “MedHub Group” room block in order to receive the special discounted rate. Guests can also using the booking link below to make their reservations online. The link works best using Firefox/Google Chrome and is not mobile friendly so best to use on a tablet or PC: http://tinyurl.com/MedHubGroupBlock cutoff date is September 5, 2016.  

UCLA Guesthouse - $199 / night + taxes
On-campus hotel, limited rooms available. Call 310-825-2923 to reserve a room and ask the agent to book a room under the MedHub user conference to receive the advertised rate. Block cutoff date is August 27, 2016.  
Continental breakfast, lunch and snacks will be provided for all registrants. We will also host a welcome reception the night of Sept. 27 and a customer dinner the night of Sept. 28.
 
No, each registrant is responsible for arranging his/her own accommodations and travel. See the below room block FAQ for hotels with which we’ve negotiated a special conference rate.
 
If you’re attending a new user workshop, you’re encouraged to bring a laptop. Free wifi will be available throughout the conference hall. You can also connect with other attendees throughout the conference on social media using the hashtag #MedHub16.
 
All clients are welcome to submit their case study for consideration to present a session at the conference here. Presenters qualify for complimentary registration to the conference.  
Please send an email to marketing@medhub.com if you have any additional questions.
 

Guest Speakers / learn from your peers in healthcare education

Shiela Julin, C-TAGME

Institutional GME Coordinator

University of Michigan, GME

Shiela Julin is an Institutional GME Coordinator at the University of Michigan. Having worked in the Graduate Medical Education field for more than fifteen years, she has worked the last four in the institution’s GME office. Her prior experience includes roles such as Residency/Fellowship Coordinator and Education Manager for both ACGME accredited programs and AOA accredited programs. Shiela received her certification from the Training Administrators of Graduate Medical Education (C-TAGME) in December 2015. Some of Shiela’s responsibilities in GME include oversight of monitoring trainee licensing and functioning as the Institutional Coordinator for NRMP and ERAS. As an active member in the GME community, Shiela is a proponent of technological advances designed to improve the day-to-day tasks of graduate medical education administrators.

Sherrilyn M. Sethi, D.MH

Assistant Residency Director, Curriculum Development & Assessment

University of Massachusetts Medical School,  Department of Family Medicine and Community Health,  Worcester Family Medicine Residency

Dr. Sethi is a graduate of Drew University and holds a Doctorate in Medical Humanities, a Master's in the History of Cadaveric Dissection, and a Bachelor's from the University of California, Irvine (UCI). Working directly with the Program Director, she is particularly focused on education development and curriculum assessment through the incorporation of Accreditation Council of Graduate Medical Education requirements into the existing Worcester Family Medicine Residency curriculum. Dr. Sethi currently chairs the Clinical Competency Committee and the Graduate Humanities Initiative in Medicine Committee and also holds teaching roles in the Humanities in Medicine courses and the History of Medicine elective.

Sheila Chelimo

Evaluation & Assessment Coordinator

Ohio University Heritage College of Osteopathic Medicine

Sheila Chelimo, M.Ed. is the Assessment and Evaluation Coordinator at the Ohio University Heritage College of Osteopathic Medicine.  She has a Master’s degree in Educational Research and Evaluation and is currently pursuing a doctorate in Higher Education at Ohio University. Her research interest focusses on the scholarship of assessment & evaluation, continuous quality improvement and in the utilization of data to make decisions. For her dissertation she is planning to explore the validity of assessments in competency based medical education. Ms. Chelimo has presented previously at other professional annual conferences.

Pernel Roberts

E-Learning Specialist

Ross University School of Medicine

Pernel Roberts is a 35-year eLearning Specialist in the Department of Clinical at Ross Dominica. He is very experienced in the field of computers and is currently working on a Bachelor’s Degree in Computer Information Systems (BCIS). He has been employed at Ross University for 6 years and during this time, has been a recipient of numerous awards including Technician of the year and the Ron Taylor award. His present work assignment is to manage a web-based learning platform called CAE Learning Space. This job entails setting up user accounts for every student registered at Ross University and ensuring that they are able to log on to this platform to submit assignments, as well as view grade reports and complete tests. Added to this, he uses E*value extensively to schedule a number of small group event to ensure that students are able to attend all their curriculum activities. Pernel is very much goal oriented and does whatever is possible to ensure that the curriculum needs of all students are met in a timely, efficient manner.

Michele Knoll Friesinger, MA, CHES

Assistant Dean of Assessment, Evaluation, and Quality Improvement, COM Dean's Office Research Instructor

Department of Psychiatry and Behavioral Sciences, Medical University of South Carolina

Michele Knoll Friesinger serves as the Assistant Dean of the Medical University of South Carolina College of Medicine Office of Assessment, Evaluation, and Quality Improvement where she oversees the operations and leadership of the COM Assessment, Evaluation, and Quality Improvement initiatives which provides the College with effective and accurate assessments of student learning and the medical education curriculum. In this role she is also the College of Medicine’s E*Value Superuser where she oversees E*value, provides training, data analysis expertise and responsive customer service to all stakeholders within the College. She has worked with E*Value for over 6 years. She also has 7 years’ experience in medical education research (working collaboratively with other medical education institutions), health education research, risk assessments, and program evaluation.

Kathy Baker, M.Ed.

MedHub Program Manager, Graduate Medical Education

Cleveland Clinic

Kathy Baker, M.Ed. is a Graduate Medical Education Program Manager at the Cleveland Clinic. In this role, Kathy is responsible for the overall technology/systems strategy including MedHub. Kathy provides training opportunities to residents/fellows, faculty and program coordinators and supports various initiatives throughout the department and institution. In her previous role, she served as the Database Manager where she specialized in data integrity and provided ongoing training for program coordinators on various applications including ERAS and NRMP. Kathy holds a Bachelors of Science in Exercise Physiology (Ohio Northern University) and a Master of Education in Adult Learning and Development (Cleveland State University).

Julie LaBare

Education Program Coordinator

Mayo Clinic

Ms. LaBare is the Education Program Coordinator for the Child Neurology residency program at Mayo Clinic in Rochester, MN.  She has been in that role for 7 years, and during that time has become involved in many leadership opportunities within Mayo Clinic.  She currently serves on the MedHub Admin Team as a representative for the Medical and Laboratory Specialties GEC.In that role, Ms. LaBare assists other coordinators learn more about the efficient use of MedHub.  She is co-chair of the Coordinator Projects Committee, and is a member of the newly revived Education Program Coordinator Leadership Council. She serves as a founding member and Secretary for the Program Coordinators of Child Neurology.

John Weale D.V.M., M.S.

Associate Dean, Clinical Relations, Outreach and Outcome Assessment

Lincoln Memorial University-College of Veterinary Medicine

Dr. Weale was in clinical companion animal practice and practice owner for over 20 years in the Central Ohio area. During this time he was involved in organized veterinary medicine in various capacities including twice being named “Ohio Veterinarian of the Year” and becoming president of the Ohio Veterinary Medical Association. Dr. Weale made a career change to follow his new interests to attempt to help improve veterinary medical education that included participating in the North American Veterinary Medical Education Consortium (NAVMEC), being on faculty at the Ohio State University College of Veterinary Medicine, Ross University School of Veterinary Medicine and his current position at Lincoln Memorial University-College of Veterinary Medicine (LMU-CVM) located in Harrogate, Tennessee.

Joan Joseph-Paul

Clinical Skills Coordinator

Ross University School of Medicine

Joan Joseph-Paul holds the role of Clinical Skills Coordinator in the Department of Clinical Medicine at Ross University School of Medicine. She earned a Bachelor’s of Business Administration from DeVry University and MBA with concentration in Health Services from Keller Graduate. Joan is a team player and has a passion for helping people. This is why she volunteers her time assisting the Clinical and Community Affairs Department in conducting Health Fairs around the island of Dominica. Joan loves the outdoors, and on Saturday mornings she can be found hiking or simply taking a nature walk. Joan is married and has two sons.

Gitanjali Kapur

Director, Office of Curriculum Support

University of California San Francisco

Elizabeth Smith, Med

Data Analyst of Assessment, Evaluation, and Quality Improvement

Medical University of South Carolina

Elizabeth Smith is a Data Analyst for the Office of Assessment, Evaluation, and Quality Improvement (OAE-QI) at the Medical University of South Carolina. Elizabeth assists the COM in maintaining, entering, analyzing, and reporting on student and faculty data outcomes and evaluations. Elizabeth provides assistance with providing E*Value support and actively utilizes E*Value for building, scheduling, and reporting student evaluation results to the COM for the past two years while in her current position.

Elizabeth (Betty) S. McCullough

Senior Manager, Experiential Education

McWhorter School of Pharmacy, Samford University

Betty McCullough, Senior Manager, Experiential Education, Samford University, has served in this position since 2002. She earned her B.S. from Samford University with emphasis in Human Resources/Management. Betty began using E*Value in 2009, and through the years, has served on several committees for product enhancement and beta testing. Betty was a platform speaker for Special Session How Professional Staff Can Enhance Faculty Efficiency in Experiential Education Offices at the American Association of Colleges of Pharmacy (AACP) annual Meeting, Grapevine, TX, July, 2014. Since 2008, she has co-presented numerous posters at AACP annual meetings and co-authored multiple manuscripts for publication.

Claire Joseph

Director of Curricular and Administrative Support

Ross University School of Medicine

Claire Joseph is the Director of Curricular and Administrative Support in the Curriculum Office at Ross University School of Medicine, Dominica. Claire is a highly regarded individual and is passionate about motivating others to reach their fullest potential and ensures that employees are engaged. She holds a Master’s in Business Administration as well as Masters in Human Resource Management from DeVry University and Keller Graduate School of Management respectively. Claire is a young entrepreneur and holds a nonprofit charity organization to help children and always looks for opportunity for growth. Claire is married and has four sons who loves the world of sports.

Chris Ambo-Wallace

Administrative Assistant

Ross University School of Medicine

Chris Ambo Wallace is an Administrative Assistant in the Department of Clinical Medicine at Ross University Dominica. She holds an MBA and an MPA from Keller Graduate School of Management. At Ross University she is responsible for scheduling Semester 1 students for Case Based Cognitive Skills (CBCS) and Introduction to Medical Interviewing Guided Clinical Skills (IMIGCS) as well as Semester 2 students for Small Group Learning (SGL) through E*value. As one who schedules not only students but also faculty and patients, Chris feels job satisfaction when all her the students' activities are delivered smoothly. She considers E*value scheduling to be a true asset to Ross University.

Ashley Fecht OTD, OTR / L

Academic Fieldwork Coordinator, Assistant Professor

Touro University Nevada Ashley Fecht obtained her doctorate in occupational therapy in 2004 from Creighton University in Omaha, Nebraska. She joined Touro University Nevada in 2011 and took on the role of Academic Fieldwork Coordinator and Assistant Professor. Nevada in July 2011. Her current research pursuits include constraint induced therapy, evaluation of occupational therapy assessments, and the effective provision of academic fieldwork coordination services.

Amy Day, MBA

Director of Graduate Medical Education

School of Medicine, University of California, San Francisco

Amy Day is the Director of GME at the University of California, San Francisco, School of Medicine. She leads a staff of eight who oversee and coordinate all aspects of GME at UCSF, including accreditation; appointments; finance; communications; events; trainee well-being; program coordinator, faculty, and trainee development; educational technology; patient safety and quality; diversity; and general administration. Prior to becoming the Director of GME in 2009, Amy began her GME career as the program coordinator for GME programs in the UCSF Department of Dermatology in 2001. She joined the Office of GME in 2005 as the Manager of Resident and Fellow Affairs, which included responsibility for credentialing and trainee well-being. Amy earned a BA in English and Political Science from Washington State University and a MBA with an emphasis in Sustainable Business from San Francisco State University.

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